Should you decide to utilize our services, we will do the following:

Initial setup

We will ensure your airplane is safe and legal to fly:

We will review all of the required manuals to determine their status. This includes but is not limited to:

1.       AFM, Airplane Flight Manual.

2.       POM, Pilot’s operating manual.

3.       Weight and Balance manual.

4.       Manuals for all other instruments and equipment installed.

5.       Minimum Equipment list.

6.       RVSM Manual.

Very often a number of manuals are missing or incomplete. In the event that we discover incomplete or missing manuals, we will contact the equipment manufacturer and obtain missing or incomplete manuals.

We will review the airplane’s logbooks to determine that all required logbooks are present. It is not un-common for aircraft records to be misplaced or permanently lost during change of ownership. In the event we discover missing logbooks, we will communicate with the previous owner and the maintenance facility, which maintained the aircraft, in order to locate missing logbooks.

We will determine the status of aircraft's required inspections. In the event one or more inspection is overdue, we will communicate and coordinate with the appropriate maintenance facilities to comply with required inspections, as they are often overlooked during the transitional period. As a result, the aircraft will be operated in violation of Federal Aviation Administration's regulations and the manufacturer requirements. Such violations may render your insurance invalid, in the event of an incident or accident.

With regard to Airworthiness Directives, Service Bulletins and Service letters, we will:

1.       Research to determine the need for compliance.

2.       In the event compliance is necessary, determine the best course of action. Such as, if possible, delaying compliance so that it could be combined with other inspections in order to save time and money.

3.       Locate a suitable facility for the job.

4.       Supervise and monitor the maintenance facility.

5.       Review logbook entries received from the maintenance facility upon completion of the work.

6.       File logbook entries in the airplane’s logbooks.

7.       Review invoices received from the maintenance facility upon completion of the work.

8.       Submit proof of compliance to inspection tracking facility used.

We will determine the aircraft's status with regard to mechanical discrepancies, as well as, review all available documents to discover any noted discrepancies. We will also communicate with the previous owner, mechanics and flight crew to discuss the airplane's operational statues. In the event any open discrepancies are discovered, we will communicate and coordinate with an appropriate maintenance facilities to have the discrepancy cleared as soon as possible.

We will:

1.       Supervise and monitor the maintenance facility.

2.       Review logbook entries received from the maintenance facility upon completion of the work.

3.       File logbook entries in the airplane’s logbooks.

4.       Review invoices received from the maintenance facility upon completion of the work.

5.       Communicate with the maintenance tracking facility used and forward required documents to them.

If your engines are already enrolled in an engine program, such as Honeywell's MSP, we will communicate with that facility and transfer the contract to you. If the engines are not on a program, we will explore options available and enroll your engines in an appropriate program.

If your engines are already enrolled in an ETCM, Engine Trend Condition Monitoring, program such as Jet Care International, we will communicate with that facility and transfer the contract to you. If the engines are not on an ETCM program, we will explore all options available and enroll your engines.

We will determine the status of all required navigational charts. Based on your needs, we will contact Jeppesen Sanderson and/or National Aeronautical Charting Office to order charts.

We will determine the status of required navigational database. Based on your needs, we will contact equipment manufacturers and obtain subscription for the region your aircraft will operate in.

We will prepare a custom set of all required forms to operate the aircraft. These will include:

1.       Trip logs.  We will design trip logs based on your operation’s need. Our trip logs consist of two parts. The top portion will be filled out by flight crew as the trip progresses. At the completion of trip, the trip log will be forwarded to our office. We will reenter the data in our computer program which will keep track of (for each leg and for the entire trip):

a. Passenger manifest.

b. Crew duty and flight times.

c. Aircraft's times and cycles.

d. Dollar amount spent.

e. Fuel purchased.

f.  Engine reserve (if applicable).

g. Fuel used per hour.

h. Expense.

i.   Expense per hour.

j.   Expense per nautical mile.

k. Expense per passenger.

l.   Expense per passenger per nautical mile.

All figures will be provided in actual dollar amounts, average dollar amounts and percent of total trip cost.

We are also able to provide you with hard copies or electronic trip logs. If your aircraft is equipped with an EFB, Electronic Flight Bag, we can set up the program so that your crew will be able to directly email the information to us. If your aircraft is not equipped with and EFB we will, if desired, obtain an EFB.

2.       ETCM, Engine Trend Condition Monitoring Logs.

3.       RVSM logs.

4.       Preflight action logs. These are logs to be completed by crew during preflight planning to determine aircraft performance for normal and emergency operations.

5.       VOR logs.

6.       Navigational database update logs.

7.       Fire extinguisher logs.

8.       Discrepancy logs.

9.       Oil consumption logs.

We will communicate with FAA and FCC with regard to required aircraft documents. This includes but is not limited to:

1.       Obtaining Radio Station permit(s).

2.       Obtaining Restricted Radiotelephone Operator Permit(s).

We will contact U.S. Customs and Border Protection to obtain your Customs’ tag.

After initial setup

Upon completion of the initial set up, we will do the following:

Maintain the airplane’s required manuals.

Renew subscriptions to all required charts and databases.

Ensure all on board charts and navigational databases are current.

After each trip the fight crew will forward all of the documents associated with the trip to us and we will:

1.       Enter the aircraft's activity in the aircraft's flight log.

2.       Enter and monitor flight crew's flight and duty times and prepare appropriate logs.

3.       Enter all receipts in our computer program and prepare an itemized report which will include (for each leg and for the entire trip): 

a. Dollar amount spent.

b. Fuel purchased.

c. Engine reserve (if applicable).

d. Fuel used per hour.

e. Expense.

f.  Expense per hour.

g. Expense per nautical mile.

h. Expense per passenger.

i.   Expense per passenger per nautical mile.

All figures will be provided in actual dollar amounts, average dollar amounts and percent of total trip cost. A copy of the above mentioned logs and report will be retained in our office and a second copy will be submitted to your office.

We will run periodic reports to determine the aircraft's inspection status to ensure compliance with all Federal Aviation Administration regulations and aircraft manufacturer's requirements. We will monitor your average projected flight activity and frequency of aircraft usage. Depending on your activity, we will be able to anticipate upcoming inspections and communicate with your office to obtain your aircraft usage needs so that your schedule will not be affected during inspections. We will:

1.       Research to locate the best facility for complying with inspections.

2.       Coordinate inspections to be performed with:

a. Airframe technicians

b. Power plant technicians

c. Avionics technicians

3.       Supervise and monitor the maintenance facility.

4.       Review logbook entries received from the maintenance facility upon completion of the work.

5.       Review invoices received from the maintenance facility upon completion of the work.

6.       Maintain and organize all of inspection records and logbook entries.

7.       Submit inspection records to the appropriate maintenance tracking facility used.

We will communicate with the flight crew after each flight to monitor the aircraft's status. In the event a mechanical discrepancy is discovered, we will communicate and coordinate with the appropriate facilities to resolve the discrepancy in a timely manner.

We will: (at home base or away from home)

1.       Provide assistance on the phone to troubleshoot the discrepancy.

2.       Locate a suitable facility to repair the discrepancy noted (should the discrepancy not be resolved over the phone)

3.       Supervise and monitor the maintenance facility.

4.       Review logbook entries received from the maintenance facility upon completion of the work.

5.       File logbook entries in the airplane’s logbooks.

6.       Review invoices received from the maintenance facility upon completion of the work.

7.       Communicate with the maintenance tracking facility used and forward required documents to them.

With regard to up coming Airworthiness Directives, Service Bulletins and Service letters, we will:

1.       Research to determine the need for compliance.

2.       In the event compliance is necessary, determine the best course of action. Such as, if possible, delaying compliance so that it could be combined with other inspections in order to save time and money.

3.       Locate a suitable facility for the job.

4.       Supervise and monitor the maintenance facility.

5.       Review logbook entries received from the maintenance facility.

6.       File logbook entries in the airplane’s logbooks.

7.       Review invoices received from the maintenance facility.

8.       Submit proof of compliance to inspection tracking facility used.

We will contact U.S. Customs and Border Protection annually to renew your Customs' tag.